QuickBooks For Nonprofits

Finally, easy-to-understand, comprehensive training DVD’s designed exclusively for people in the Nonprofit sector.

Topics include:

The Essentials

  • Track Restricted Grants
  • Enter Annual Budget and Compare to Actual Results
  • Set up Chart of Accounts to match the Audit and 990 Return
  • Enter your Donors, Members, or Students
  • Create Classes to Track Your Programs
  • Set up Your Vendors
  • Learn the Best Way to Enter Transactions
  • Enter Donations and Grants
  • Track Outstanding Pledges
  • Enter Pledges in Installments
  • And much more…

Beyond The Essentials

  • Track Special Events
  • Budget by Programs and Grants
  • Track Volunteers
  • Customize Forms
  • Enter Recurring Member Dues Automatically
  • Create Personalized Donor Thank You Letters
  • Track Funds
  • Record In-kind Gifts
  • Track Capital Campaigns
  • Correct Bank Rec Outages
  • Auto Allocate Expenses to Programs and grants
  • And much more…

Running a Nonprofit is very rewarding, but it can be challenging as well. First of all, the staff is usually small and tasks must be given to people who have little or no training in the area required. No where is this more true than in doing the books. Few Nonprofits can afford to hire a true CPA or a fulltime bookkeeper to handle the accounting functions, and many nonprofits are small enough that keeping the books isn’t a fulltime job anyway. Many end up just having the Executive Director or the Administrative Assistant enter the transactions when they have the time.

Still, others have a volunteer on the board do the books. Unfortunately, none of these individuals have the training needed to actually do the books efficiently and effectively. To make matters worse, Nonprofits have very particular reporting needs that most other businesses using QuickBooks® do not have. For instance, only Nonprofits need a Profit and Loss report compared to the budget for the board; only Nonprofits have to track how a restricted grant was spent; only Nonprofits need expenses reported on a by program basis; and only Nonprofits have to track pledges, membership dues, tuitions, and so on.

It is this combination of non-accounting types performing the accounting functions coupled with unique and difficult report requirements that result in many frustrating hours lost, less-than-accurate reports, and ultimately an unhappy board.

After these trainings you will be able to:

  • Create reports to show how Programs are performing
  • Create reports comparing performance to the Annual Budget
  • Track Grants and Pledges
  • Track Membership Dues and Student Tuitions
  • Generate Year-End Donor Acknowledgements
  • Track Special Fund Raising Events
  • Track your Volunteers
  • Automatically Allocate Expenses between Programs/Grants & More

The great news is QuickBooks® can, if used properly, give you all of this information instantly at a push of a button. It can track all of your income and expenses, even for specific programs and restricted grants; track donations and pledges; keep your bank balances up-to-date; and, most importantly, give you detailed profit and loss reports compared to the budget to help you analyze how you are doing. It just takes a little training.

Most QuickBooks® training currently available is generic and doesn’t address the specific needs of people in the Nonprofit sector. These trainings are typically long, and they usually take 12 to 20 hours to complete because they teach every single aspect of QuickBooks® to you, including a lot of stuff you don’t need. If you can make it through, you still will need additional training to learn how to enter transactions specific to your Nonprofit. This is because Nonprofits have very unique transactions and reporting requirements that most other QuickBooks® users don’t have to worry about: financial statements for the audit and 990 informational return, a profit and loss compared to the budget for the board of directors, and the creation of year-end donor acknowledgements, to name a few.

These products will teach you how to easily setup your QuickBooks® file; enter common Nonprofit specific transactions; get clean financials and create the reports you have always wanted quickly and easily. You will learn only what Nonprofits need to learn. Nothing more, nothing less. We offer a basics training, The Essentials, as well as an Intermediate/Advanced training, Beyond The Essentials. Both are on CD/DVD and come with follow along handbooks tailored for those working in the Nonprofit sector.”