In the first ever advanced nonprofit 6 session virtual miniseries, 6 top QBO nonprofit trainers come together to cover some of the most challenging issues facing nonprofit accountants and nonprofit staff using QBO.
Purchase sessions individually or all 6 for one lower price.
Day 1: December 12
SESSION 1: 11:30am to 1:00pm EST
SESSION 2: 2:00pm to 3:30pm EST
Day 2: December 13
SESSION 3: 11:30am to 1:00pm EST
SESSION 4: 2:00pm to 3:30pm EST
Day 3: December 14
SESSION 5: 11:30am to 1:00pm EST
SESSION 6: 2:00pm to 3:30pm EST
Nonprofit reporting is multipronged and varied and can challenge even the most seasoned QuickBooks Online expert. Left to their own devices, clients will use the COA for everything. Ugh! In this advanced QuickBooks class, we’ll design and build “the perfect nonprofit file,” and we’ll pay particular attention to using tools within QuickBooks Online as well as third-party apps.
Attendees will be able to design files that track and report:
- By object, function, program, grant, fund and department
- Reimbursement grant reporting using grant line items
- Special fundraising events
- Restricted vs. unrestricted
Presenter: Gregg Bossen
In addition to his practice, Gregg Bossen created QuickBooks Made Easy for Nonprofits in 2000. He teaches nonprofit QuickBooks seminars and webinars, and provides technical support, one-on-one consulting, nonprofit system design, and nonprofit-specific streamable training. Gregg’s teaching style is funny and entertaining, and his energy and knowledge of nonprofits make his sessions a unique experience. In total, Gregg has taught over 4,500 seminars to more than 65,000 students, from new QuickBooks Online customers to other CPAs who are experts in using the software.
Restricted contributions are the single biggest difference between standard small business and nonprofit accounting. Funds that are fully expended during the fiscal year are simple. The challenge comes in budgeting, releasing, and reporting on restricted balances that cross fiscal years. In this session we’ll explain the difference between conditional and restricted contributions. Then we’ll detail 3 ways that participants can manage restricted funds within the QuickBooks Online file. Participants will be able to determine which process is best for various client profiles.
Presenter: Megan Genest Tarnow
Megan Genest Tarnow is currently the lead consultant at DaisyBee Consulting. She has worked in the intersection of QuickBooks and Nonprofits since the late ‘90s, first as an employee, than as the founder and Principal at The Mobius Group, and then as the Nonprofit Industry Lead at High Rock Accounting before going back out on her own in the summer of 2023. Megan is a Certified Nonprofit Accounting Professional, an Advanced Certified QuickBooks ProAdvisor, a member of the elite Intuit Trainer Writer Network, a Top 100 ProAdvisor in 2020 & 2021, and the Top Niche ProAdvisor in 2023. She is also a member of Accounting Salon. In 2018, she started the Facebook group she really wanted to be a part of – QuickBooks for Nonprofits:https://www.facebook.com/groups/QB4NPs. It has since grown to over 9,400 members and is roughly split between end users and accounting professionals. Megan is fiercely committed to rock-solid, actionable financials for nonprofits, and finds that the same tools can empower small business. You can find her on all the socials @megantarnow.
After the last 2 sessions we thought it would be a great time to tackle that age-old question: How do I fix this client’s messed up file?
Many non-profit clients have kept all their information of the financial house in one ‘closet’ of QuickBooks (usually the Chart of Accounts), or jumbled between ‘closets’ (Class, Project, Tag, Location), which makes both operating efficiently and getting useful reporting a nightmare for everyone from the Bookkeeper to the Board to the potential Grantor to the CPA to the Auditor.
You probably already know that there is a MUCH better way to do things but feel overwhelmed with where to start.
While it can be tempting to just demolish everything and start over, why do that when it can be better to “flip” it by renovating and just put everything away where it really belongs?
In this session you will learn,
- When to renovate an existing QBO file vs. just starting over with a new file
- How to communicate the value of this kind of billable project to clients (and charge them accordingly)
- Tips and tricks for reclassifying transactions
- How to enter opening balances for accounts, restricted grants and funds
Presenter: Paige Hudson Garcia
Paige Hudson Garcia is an Accountant, Advanced Certified QuickBooks ProAdvisor in both desktop and online, and creator of several specialized service offerings for nonprofit organizations. After 10+ years as the COO for an established financial services firm, she decided to form her own practice and is now not only the CEO of PageFlips©, a firm that offers specialized consulting services to other industry professionals – but has also been a highly-requested Tech Support Expert since 2018 with QuickBooks® Made Easy™ for Nonprofits, a company that offers technical support and training, consulting services, and nonprofit system design.
When it comes to managing employee credit cards and approval workflows in QuickBooks Online (QBO) and other expense management workflows, there are several options and best practices. While QBO offers built-in features for receipt management and online bill pay to handle accounts payable, maintaining your paper trail requires additional considerations.
Encouraging staff & volunteers to capture and upload expense receipts directly into QBO eliminates the need for manual data entry, but it’s important to ensure that they categorize expenses accurately to maintain proper reporting. When your staff all have their own corporate credit cards, QBO’s banking and reconciling gets unwieldy unless you strategize.
It’s also important to establish cost controls by defining spending limits based on each team member’s role and responsibilities within the organization, including where they are allowed to purchase.
When your team grows to more than a handful of people, it’s time to implement approval workflows, ensuring that expenses are reviewed and authorized before payment. While QuickBooks Online Advanced allows you to do this, uses of other versions have to turn to third-party expense management.
In this webinar, Alicia Katz Pollock will discuss QuickBooks Online’s options for tracking all these scenarios, and how to identify the signs that you’re ready to move beyond QBO’s built-in features to implement a third-party accounts payable solution.
In this session you will learn:
- How to upload expense receipts right from you phone and attach them to transactions in QBO
- How to setup an approval process and spending limits
- When to recognize that you need an outside APP to track expenses
- Which APPS are best for nonprofits to use.
Presenter: Alicia Katz Pollock
Alicia Katz Pollock is the “QBO Rock Star” at Learn.Royalwise.com. Alicia’s Royalwise OWLS (On-Demand Web-based Learning Solutions) provides QuickBooks Online training and coaching to accounting firms, bookkeepers and small business owners. As a Top 50 Women in Accounting, Top 10 ProAdvisor, and a member of the Intuit Trainer/Writer Network, Alicia is a top-rated speaker at QuickBooks Connect, Scaling New Heights, and Intuit’s Certification Road Show. She has a Masters of Arts in Teaching, with five QuickBooks textbooks on Amazon. She expertly blends deep subject matter expertise and patient guidance to provide an easy and fun online learning environment
The QuickBooks Online multi-currency feature can be a useful and necessary tool for NPOs operating in several currencies. Understanding how it functions and the proper use and setup are crucial for ease of use and accurate reporting. In this basic to immediate level course Questian Telka, EA will share her tips and tricks for getting the most out of the multi-currency feature.
In this session you will learn the following,
- Determine when to use multicurrency in QuickBooks Online
- Learn how to setup and use multicurrency
- Learn methods to record a variety of transaction types using multicurrency
- Understand the best practices for multicurrency in QBO
- Identify the limitations of QBO multicurrency
Presenter: Questian Telka
Questian Telka, EA is the owner of ReQoncile Financials, a bookkeeping and accounting firm, content creator and educator, and accounting and technology nerd on a mission to help small business owners and nonprofits find functional solutions to their accounting challenges. She’s been working in the accounting industry for fifteen years in one form or another, getting started working in operations for a big four firm. She’s owned her business for three years and helped countless small businesses and nonprofits organize and simplify their accounting processes in a manner that helps them gain insights and remove fear from the financials. Working with and convincing clients to digitize their accounting cycle and toss out the papers and bankers’ boxes, is one of her favorite projects and challenges. She has recently been working with NPO’s and has become an expert in the multi-currency feature in QBO.
In this nuts-&-bolts presentation, learn the unique methodology for handling designated and restricted donations for a typical house of worship. This new “Fund Buckets ™” methodology has been a game changer for hundreds of houses of worship who are now using this cutting-edge method for tracking funds. Learn how to easily implement this approach into the accounting records of your house of worship clients.
In this session you will learn the following,
- How to track designated and restricted funds using “Fund Bucket” methodology
- Quickly maintain activity within a fund AND fund balances with out cluttering up the P & L
- Make adjusting entries to convert files to GAAP if needed.
NOTE: Although this method is not GAAP, as most houses of worship to not require GAAP based reporting, we will also demonstrating how to convert this methodology to GAAP, if needed, to the satisfaction of the outside CPA for a compilation, review, or audit at year end.
Presenter: Barbara L. Starley
Barbara L. Starley, CPA trains bookkeepers, clergy, and treasurers to handle their house of worship finances with integrity and confidence. She has a passion to equip house of worship leaders with the information they need to make wise decisions. When on stage, the subject of accounting is anything but boring. Barbara delivers content in a way that is logical and easy to digest. She is likeable, honest, and humble – yet authoritative at the same time.