Post your QuickBooks Questions and Answers here

[greggbossen]

If you have a good QuickBooks question, post it here. If you have the answer to someone else’s question, feel free to post your answer. If I know of a more appropriate answer than the ones given, I’ll post it too. 

[sglick]

I have QuickBooks premier 2007 and I'm thinking about upgrading to 2009.
Is it worth it to do that, or should I keep what I've got.
Thank you,
Susie

[greggbossen]

Susie, To be honest, the changes between 2007 and 2009 are helpful but many are aimed at accountants who are reviewing client work. In my opinion, it's not worth it for you to upgrade yet. You should know that Intuit, the makers of QuickBooks, only supports the latest 3 versions. This means that early next year when 2010 comes out, the 2007 version will no longer get updates, no longer support payroll, etc....... So you should upgrade when 2010 comes out. It should come out in a few months and definitely before the end of 2009. Just like a car, the new version comes out early! This is, of course, another reason to wait- 2010 is just a few months away! Boy time seems to get quicker as I get older. I need to talk to somebody about that

[LEWIS]

If you have a good QuickBooks question, post it here. If you have the answer to someone else’s question, feel free to post your answer. If I know of a more appropriate answer than the ones given, I’ll post it too. 

I have been using Q Books since Jan. 1, 2008; When should I archive calendar (fiscal) year 2008? Is there a benefit to archiving the year? Is it easy to re-visit or re-open after it is archived? Thanks.....Lewis

[LEWIS]

If you have a good QuickBooks question, post it here. If you have the answer to someone else’s question, feel free to post your answer. If I know of a more appropriate answer than the ones given, I’ll post it too. 

Sorry for the long delay in responding to your seminar, but it was great, and i wish i was more prepared to ask questions....I just drew a blank when I was there. Even though you picked on me, I thought your teaching technique was awesome, and very easy to understand what you were trying to accomplish. Question when making invoices. In the "CLASS" drop down box, I always put "REVENUE" because it seemed to make sense. Is this the correct choice? When would it NOT be the correct choice?  Thanks.....Lewis

[LEWIS]

If you have a good QuickBooks question, post it here. If you have the answer to someone else’s question, feel free to post your answer. If I know of a more appropriate answer than the ones given, I’ll post it too. 

Last question....I have another company where the company owns the post (yardarm style that hold Real Estate panels - the post is 6 feet tall - the kind that is for high visibility ). Our sign company installs the post ( 2 different colors depending on color choice of real estate company ) and hangs the realtors panel on the sign company's post. The post remains the property of the sign company and we charge a fee to install the sign post, which INCLUDES pick up of the post. The fee is based on mileage and may vary slightly, but is basically the same for 90% of the installations. I would like to implement an inventory system for our sign company thru Q books. We are tracking through an excel program now. We would need to have post ( both white and gold ) tracked at two locations. One location would be our warehouse and the other would be tracked in the field (at a property with a realtor panel ). We also need to track HOW LONG a post is in the field. We analyze periodically how long post are in the field and remove them or charge the realtor an additional fee for extended length in field. Thanks and hope you understand all of this.....Lewis

[LEWIS]

If you have a good QuickBooks question, post it here. If you have the answer to someone else’s question, feel free to post your answer. If I know of a more appropriate answer than the ones given, I’ll post it too. 

I have been using Q Books since Jan. 1, 2008; When should I archive calendar (fiscal) year 2008? Is there a benefit to archiving the year? Is it easy to re-visit or re-open after it is archived? Thanks.....Lewis

[greggbossen]

Hi Lewis:
For the first part of your Question (Should I Archive?), there is really no benefit to archiving unless your QuickBooks data-file is running very slowly. If since you've been using QuickBooks you've noticed it start running a lot slower then normal, and you know it is not from any other computer issue, then archiving might help speed it back up. But if its working fine then there is no reason you should have to archive at this point.

As far as the ease of reopening an archived file, it is pretty easy. The file is saved as a compressed QuickBooks data-file and is opened the same as you would open any other QuickBooks file. If you do open an archived file just be mindful of which file you are in the next time you open QuickBooks, as by default QuickBooks will open the last file accessed.

-Gregg

[greggbossen]

Hi Lewis:

The answer to this question depends on how your company is setup. In short, "Classes" are primarily used to point all revenue and all expenses to specific divisions or departments within a company.

So for example, when creating an invoice or a sales receipt, and a specific department(s) generated that revenue, the "Class"(es) selected should be the "class"(es) created for that specific department(s).

Likewise, when you own money and you enter a bill or write a check, and a specific department(s) generated that expense, the "Class"(es) selected should be the "class"(es) created for that specific department(s).

Later you can track the various departments revenues and expenses via "Class" specific reports. Not all companies will need to do this, so using "classes" is not always required.

If you do not have "Classes" setup for various departments, or do not need to track them, then you should just leave the field blank when filling out sales forms.

Thank you, Excellent Question,
-Gregg

[greggbossen]

Hi Lewis:

Your Question regarding the sign posts is more complex then can be answered in the format of this forum. It requires and in depth discussion, and I will need to get specific details from you .
I will send you an email directly.

Thank you,

-Gregg